Monday • May6

Smart Business Moment

Document Your Actions

Keep good notes.

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Document Your Actions

Keep good notes.

Responding to a Freedom of Information Act (FOIA) request? Keep an administrative file for seven years.

The administrative file should detail your search for records, any records withheld, any records released to the requester, and notes about the processing of the request.

A detailed administrative file could be the difference between winning and losing a FOIA lawsuit in U.S. District Court. Winning FOIA lawsuits and avoiding liability is smart business.

Contact the Privacy and Records Management Office for guidance.

Alternate business moment

Emergency Contact Information

Who Are We Going to Call?

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Emergency Contact Information

Who Are We Going to Call?

Update your emergency contact information. Keep it current.
It’s good practice to provide a non-local friend or family member as an additional emergency contact.

Ensuring the safety of employees is a USPS priority. And it’s smart business.

Smart Safety Moment

Mail Incident Reporting

Don’t shirk the MIRT.

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2024ssm-mailincidentreporting

Mail Incident Reporting

Don’t shirk the MIRT.

The Mailpiece Incident Report Tool — MIRT — ensures workplace hazards associated with spills and leaks are investigated and tracked. MIRT records mail incidents involving nonmailable items, spill and leak reports related to injuries, illness, significant property damage or disruptions to operations, as well as nonmailable items found in the mail stream. When an incident occurs, the facility manager must ensure a report is completed within 48 hours.

All USPS employees can access MIRT online at https://mirt.usps.gov/Homepage.aspx

Employees can access MIRT under the My Work tab on Blue under the Essential Links and also in the MyHR, Workplace Safety page under MIRT for Managers.

Find additional information in Management Instruction EL-810-2006-3 available on the PolicyNet.

And that’s smart safety!

For additional information or guidance, contact your safety office.

Alternate safety moment

Stroke symptoms

Know the signs of a stroke.

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2024ssm-strokesymptoms

Stroke symptoms

Know the signs of a stroke.

Paralysis or numbness, especially on one side of the body. Confusion. Trouble speaking. Sudden, severe headaches. Trouble seeing in one or both eyes. Loss of balance or coordination.

If you think someone is having a stroke, call 9-1-1 immediately. With timely treatment, the risk of death and disability from stroke can be lowered.

And that’s smart safety!

For additional information or guidance, contact your safety office.

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Your Smart Business Moment and Your Smart Safety Moment.

Smart Business Moment