Friday • January28

Smart Business Moment

Purchase Cards

Keep Good Spending Records

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2022FN2-091purchasecards

Purchase Cards

Keep Good Spending Records

You’re responsible for proper use of your SmartPay2 purchase card. Electronically reconcile and dispute any improper charges. Follow local buying policies and procedures.
Maintain accurate and complete records of all purchase card transactions for three years.
Supporting documentation must provide a clear audit trail to ensure proper use of postal funds and to resolve any disputed charges.

And that’s smart business.

See Section 3 of Handbook AS-709, Local Buying and Purchase Card Policies and Procedures, for required documentation.

Alternate business moment

Encouraging creativity

Dare to Try Something Fresh

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2022HR2-271encouragingcreativity

Encouraging creativity

Dare to Try Something Fresh

Repetitive approaches, plans and documents can grow stale and uninspiring — potentially leading to mistakes or easily overlooked details

Challenge staff to make incremental improvements and changes to existing formats —especially if updated best practices can be implemented.
Use new systems, templates and processes to streamline and simplify complex presentations.

Encouraging a clear, succinct presentation of complex information requires understanding and a creative approach to refreshed data. Simplifying processes leaves time for more complex discussions afterwards.

And that’s smart business!

Smart Safety Moment

Icy driving

It’s not a game of peekaboo.

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2022ssm-icydriving

Icy driving

It’s not a game of peekaboo.

Driving in a winter storm is all about visibility. Make sure windshield wipers are in good shape. Use “no-freeze” windshield washer fluid. Check defrosters and lights to make sure they’re working properly.

Better you can see through the storm, better your chances of arriving safely at your destination.

And that’s smart safety!

For additional information or guidance, contact your safety office.

Alternate safety moment

Space heaters

Before you turn up the heat, be informed.

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2022ssm-spaceheaters

Space heaters

Before you turn up the heat, be informed.

Using a portable electric space heater? Make sure it’s certified by an independent testing lab. Keep heaters at least three feet away from anything that can burn and out
of high traffic areas. Plug it directly into a wall outlet — don’t use an extension cord or power strip. And don’t plug any other electrical devices into the same outlet as the heater. Never leave a space heater unattended — turn it off and unplug it.

When used properly, space heaters can provide some warmth without increasing the risk of fire and electric shock.

And that’s smart safety!

For additional information or guidance, contact your safety office.

Find the day of your meeting, then select

Your Smart Business Moment and Your Smart Safety Moment.

Smart Business Moment

Purchase Cards

Alternate business moment

Encouraging creativity

Smart Safety Moment

Icy driving

Alternate safety moment

Space heaters

January

February