Sanitize Before Sending

When reviewing a document that’s responsive to a Freedom of Information Act (FOIA) request, you must redact all exempt information, add the appropriate FOIA exemption code to each redaction, and check that all hidden data, hyperlinks, and metadata have been removed before releasing it.

Reviewing and redacting documents with care furthers compliance with FOIA and makes sure that exempt information is not released inappropriately.

And that’s smart business.

Contact your FOIA coordinator or the FOIA team – at foia12@usps.gov – with any technical questions on using or obtaining Adobe Acrobat Pro, including how to check whether hidden data, hyperlinks, and metadata have been removed from a document prior to release.

Kre8 $traWng P@ssw0rd$

Consider switching to a strong passphrase — a unique and memorable set of words. It’s the first line of defense for protecting sensitive Postal Service information.

Keep these tips in mind:

• Use a unique set of words and replace letters with special characters and numbers — for example, H@ppyN3wY3*r20!9!
• Avoid using easily guessed words, like family members’ names and birthdays.
• Make passphrases as long as possible, which makes it more difficult for criminals to guess.
• Never share your passphrase with others — including trusted colleagues.

Protecting USPS information with strong passphrases is smart business.

Find more about cybersecurity best practices at CyberSafe at USPS on Blue or LiteBlue, or the external website at www.USPSCyberSafe.com.