Wednesday • August14

Smart Business Moment

FOIA: Records Search

Did You Look Everywhere?

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FOIA: Records Search

Did You Look Everywhere?

A Freedom of Information Act (FOIA) request requires a search for any and all pertinent records that may exist electronically or in hard copy.
If a proper search isn’t conducted, the person making the request can legally challenge the Postal Service’s decision. That could result in litigation and/or the additional expense of using postal resources to correct the deficiency.

Processing FOIA requests correctly saves the Postal Service time and money.

And that’s smart business.

Alternate business moment

On the Road Again

Working for an HCR or CDS contractor

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On the Road Again

Working for an HCR or CDS contractor

A Highway Contract Route (HCR) contract is a mail transportation contract. A Contract Delivery Service (CDS) contract is a mail delivery contract.

A postal employee may not hold, nor bid upon, an HCR contract or a CDS contract.

A postal employee may be able to work for an HCR or CDS contractor with some limitations.

A postal employee may not accept supplemental employment with an HCR or CDS contractor if it interferes with postal work hours.

A postal employee may not manage an HCR or CDS contract if the employee’s spouse has an interest in the contract or works under the contract.

Obtain prior approval from the Ethics and Legal Compliance team (ethics.help@usps.gov) before accepting supplemental employment. And that’s smart business.

Smart Safety Moment

Emergency action plans

There has to be a plan.

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2024ssm-emergencyactionplans

Emergency action plans

There has to be a plan.

Each facility with 10 or more employees must develop an emergency action plan that includes:

Emergency escape routes.
Procedures for emergency evacuation team members who contact fire and EMS and remain in the building to assist with the evacuation.
Procedures to account for all employees after evacuation.
A means of reporting a fire or other emergencies.
Names and titles of individuals who can be contacted for further information.
Types of evacuation to be used.
Employee training.
Review the plan carefully with your employees and post it.

And that’s smart safety!

For additional information or guidance, contact your safety office.

Alternate safety moment

Hazardous chemicals

Understand the danger, by degree.

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Hazardous chemicals

Understand the danger, by degree.

Signal words on product labels help identify and compare the hazard potential of chemicals. DANGER is printed on a red background and identifies a high degree of hazard. WARNING is printed on an orange background and identifies a moderate degree of hazard. CAUTION is printed on a yellow background and identifies a reduced hazard.

USPS ensures employees get information on hazardous chemicals used in their work areas and that the information is communicated in a way they understand.

And that’s smart safety!

For additional information or guidance, contact your safety office.

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