Printing Sensitive Information

• A document left unattended in the printer is open to unauthorized sharing. When you’re making copies of sensitive or sensitive-enhanced information, keep your eyes on it.
  • Always use a printer that’s near your workstation so all materials remain within your view while printing.
  • When printing using a PRIME printer, use a password code.
  • Print a cover sheet marked “restricted information” to indicate to others that the hard copy materials are not for their viewing

Keeping physical copies of USPS information resources secure strengthens our reputation for trust and protects employee and customer information.

And that’s smart business.

Sanitize Before Sending

When reviewing a document that’s responsive to a Freedom of Information Act (FOIA) request, you must redact all exempt information, add the appropriate FOIA exemption code to each redaction, and check that all hidden data, hyperlinks, and metadata have been removed before releasing it.

Reviewing and redacting documents with care furthers compliance with FOIA and makes sure that exempt information is not released inappropriately.

And that’s smart business.

Contact your FOIA coordinator or the FOIA team – at foia12@usps.gov – with any technical questions on using or obtaining Adobe Acrobat Pro, including how to check whether hidden data, hyperlinks, and metadata have been removed from a document prior to release.