Printing Sensitive Information

• A document left unattended in the printer is open to unauthorized sharing. When you’re making copies of sensitive or sensitive-enhanced information, keep your eyes on it.
  • Always use a printer that’s near your workstation so all materials remain within your view while printing.
  • When printing using a PRIME printer, use a password code.
  • Print a cover sheet marked “restricted information” to indicate to others that the hard copy materials are not for their viewing

Keeping physical copies of USPS information resources secure strengthens our reputation for trust and protects employee and customer information.

And that’s smart business.

It’s not over yet

After the Postal Service responds to a request for information under the Freedom of Information Act, the requester may decide to file an administrative appeal or take it to court. When you respond to a FOIA request, make sure you keep a record of the information and response that you provide, as well as any records that you withhold. Not sure how to maintain this information? Seek advice or consult the ASM 353.

Keeping an accurate record of the response to a FOIA request helps USPS make a correct decision on administrative appeal or defend itself in court.

And that’s smart business!