Friday • March28

Smart Business Moment

Protecting Privacy Act Information

Collecting personal information? Give the proper notice!

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2025ET2-339protectingprivacyactinformation

Protecting Privacy Act Information

Collecting personal information? Give the proper notice!

If a business initiative might collect, maintain, or use any personally identifiable information, your team should contact the Privacy and Records Management Office early in the process to see if the Privacy Act might apply.

When we collect personal information from an individual, a Privacy Act Statement must be provided or displayed at the point of collection.

The main purpose is to provide informed consent. The statement informs the user about why we are collecting the information and how we will use and disclose it before they decide to give it to us.

By understanding the Privacy Act and its requirement that we properly inform individuals when we are collecting information covered under the Act, you can help the Postal Service adhere to the Privacy Act, maintain public trust, and prevent potential litigation against the Postal Service.

And that’s smart business.

Contact the Ethics Office (ethics.help@usps.gov) with any questions.

Alternate business moment

Postal Identification

Where's Your Badge?

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Postal Identification

Where’s Your Badge?

Always display your postal identification.
Make sure everybody else is wearing a badge, too.
Don’t allow unauthorized individuals into postal facilities.

Keeping postal buildings secure helps keep employees,

customers, and the mail secure.

And that’s smart business.

Smart Safety Moment

Fire extinguishers

Use the right one at the right time.

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Fire extinguishers

Use the right one at the right time.

Fire extinguishers are labeled according to type of fire they’re designed to put out.

Class A fires consist of ordinary combustibles, such as wood, paper or cloth, and can be put out with water.
Class B fires consist of flammable liquids. Dry-chemical extinguishers are usually used.
Class C fires involve energized electrical equipment. Water can’t be used because it conducts electricity and can deliver a shock. Carbon dioxide and dry-chemical extinguishers are best.
Class D fires involve combustible metals. Special dry-compound powders are used.

Using the wrong type of extinguisher, or using one improperly, could cause additional injuries and property damage. Know the difference.

And that’s smart safety.

For additional information or guidance, contact your safety office.

Alternate safety moment

Vehicle safety check

Take a spin around it first.

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2025ssm-vehiclesafetycheck

Vehicle safety check

Take a spin around it first.

Every time you use a postal vehicle make a safety check. Follow the steps outlined in Notice 76, Expanded Vehicle Safety Check. Tell your supervisor about defects, unsafe conditions or damage. Request immediate repairs if there’s low brake pedal pressure or a faulty emergency brake, broken lights or turn signals, defective wipers or defroster, or tire wear.

Doing the safety check before you drive puts you in control of your own safety — and the safety of others.

And that’s smart safety!

For additional information or guidance, contact your safety office.

Find the day of your meeting, then select

Your Smart Business Moment and Your Smart Safety Moment.

Smart Business Moment